Video tutorials

Here's how to set up a time clock in Celtucom, so your team can start clocking in.

Go to Time, then Timesheets, and click Add. Give the clock a name your team will recognize. We'll call it Rotterdam Depot.

Pick how often you run payroll. Then choose whether to record where people clock in and out.

Add the jobs people clock in on, and choose who uses this clock: smart groups, or specific people.

Optionally, name an admin who looks after it. Check the summary, click Create, and the clock is live.

Open Settings to fine-tune it. Auto clock-out closes a forgotten shift after nine hours, and your breaks are set here too.

Under Geolocation, add your site's address and a radius. A clock-in outside it is still allowed, but it's marked out of zone.

Save your changes. Your team can now clock in from their phone, or on the web.

Here's how to add a job in Celtucom.

Open Jobs under Work, and click Add Job.

Give the job a name and an address. This is what your team clocks into.

Under Used in, pick the time clocks and schedules where it should show up.

Add sites if the job has separate areas, like a shop floor and a stockroom.

Click Create job, and it's ready to schedule and clock into.

Here's how to clock in and out in Celtucom, on the web or on your phone.

Open Clock In/Out under My work, and click Clock In.

Pick the job you're working on. Your time starts running right away.

Taking a break? Click Take a Break and choose which one. Your work time pauses.

Click Resume Work to carry on.

When you're done, click End Shift, check your times, and save.

Your shift goes straight into your timesheet. On the phone app, it works the same way.

Here's how to clock in and out with the Celtucom app.

On the home screen, tap Clock in. Pick your time clock, tap Clock In, and choose the job you're working on.

Your time starts running right away, and you can see it from anywhere in the app.

Need a break? Tap Take a Break and choose one. The timer shows how long you have left.

When you're back, tap Resume Work.

At the end of your shift, tap End Shift.

Check your hours. Unpaid breaks are taken off automatically. Then tap Confirm and Save.

Your hours go straight into your timesheet.

Here's how to approve your team's hours and export them for payroll.

Open a time clock and go to Timesheets. The Totals view shows each person's hours against their schedule.

Click a name to see the days behind it. Sophie is still clocked in, and a running shift can't be approved yet.

So click Approve all without issues, and confirm.

Approving mid-period is fine: new hours are approved automatically, and each day locks once it's over.

Five timesheets approved. Now choose Export, then Payroll totals, pick what to include, and export to Excel or CSV.

Your file is ready, and Celtucom tells you if a timesheet is still open.

Here's how to see your team's hours at a glance in Celtucom.

Open Analytics under Insights, and pick a period.

At the top: hours worked, overtime, and how much of the schedule was actually worked.

Below that, attendance and time off by type, and the trend over the period.

At the bottom, hours per job and per person, with their overtime.

Need the numbers elsewhere? Click Export CSV.

Here's how to plan and publish a schedule in Celtucom.

Open Schedule under Time, pick a location, and go to the week you want to plan.

The fastest start: under Actions, choose Copy previous week. Shifts for people on leave are skipped for you.

Every copy is a draft. Nobody sees it until you publish.

To add a shift, click the plus in an empty cell. Give it a title and a job, and save it as a draft.

When the week looks right, click Publish. Everyone gets their schedule on their phone.

Here's how to check your schedule in the Celtucom app.

Your next shifts are right on the home screen. Tap Schedule to see them all.

Pick your schedule, and your week is laid out day by day, with your total hours at the top.

Tap the arrow to look ahead to next week.

Tap a shift to see the details: the location, your break, and how long until it starts.

Switch to Month for the bigger picture. Days you've booked off show up in green.

Here's how to swap a shift in the Celtucom app.

Tap Schedule on the home screen, pick your schedule, and go to the week with the shift you can't make.

Tap that shift, then tap Request swap.

Add a short note for your coworkers, and tap Request Swap.

That's it. Your request goes out to every coworker who can take this shift.

Once someone takes it and your manager approves, the shift is theirs. You can follow it under My requests.

Here's how to set up a leave policy in Celtucom.

Open Time Off, go to Policies, and click New policy.

Name it, and choose the type of leave. Here: sick leave.

Under Accrual, set the allowance. Sick leave has no limit, so switch it off.

Under Rules, decide if a manager has to approve. Sick leave is approved automatically.

Assign it to your team, and click Create policy.

Here's how to request time off in the Celtucom app.

Tap Time off on the home screen. At the top, you can see how many days you have left.

Tap the plus button to start a new request, and choose the type of leave.

Pick your first and last day. The calendar shows your shifts, and the days you've already booked.

You'll see right away how many days it takes from your balance. Then tap Submit.

Your request is now pending. Your manager gets it straight away, and you'll see the answer right here.

Here's how to approve time off in Celtucom.

Open Time Off under Time. New requests wait on the Pending tab.

Click a request to see the details: the dates, the hours, and what's left of the balance.

You'll also see if anyone else is off those days.

Click Approve. The employee hears back right away.

And on the calendar, you see who's off and when.

Here's how to add your team to Celtucom.

Open Users under People, and click Invite user.

To invite one person, enter their email address and name, and send the invitation.

To invite a whole team at once, use the invite link instead.

Copy it, share it, or show the QR code, for example on a screen in the break room.

Everyone who signs up through the link waits for your approval.

Here's how to create a smart group in Celtucom.

Open Smart Groups under People, and click New group.

Give the group a name. Then add a rule, for example: Department is Warehouse.

On the right, you see right away who's in it. People who match later on join by themselves.

Click Create group. You can now pick it when you assign time clocks, documents and more.

Here's how to collect documents from your team in Celtucom.

Open Documents under People, and click New pack.

Give the pack a name and a short description. Then choose who has to hand it in, for example everyone with the user role.

Add the documents you need, like an ID card, and set how long they stay valid. Here: 730 days, so two years.

Add a signed contract as a PDF, and click Save.

Now you see per person what they've handed in, and what's still missing.

Here's how to post an announcement in Celtucom.

Open Announcements under Communication, and click New announcement.

Write a title and your message. The preview on the right shows exactly what your team will see.

Want a quick answer? Add a poll.

Choose who it's for: everyone, or specific groups.

Pick how they're notified, and pin it to the top if it matters.

Check the summary, and click Publish.

Here's how to chat with your team in Celtucom.

Click the chat icon at the top, and then New chat.

Choose New group. Give it a name, and add the people who belong in it.

Click Create, and open the new group.

Type your message and send it. Everyone in the group sees it in the app. You can add emoji and files too.

Here's how to assign a task in Celtucom.

Open Tasks under Work, and click New task.

Give the task a title, and add a short description.

Break it into steps under Subtasks. Your team checks them off one by one.

Choose who it's for, and set the priority.

Click Publish task. It lands straight on their phone.

Here's how to send your team a checklist in Celtucom.

Open Forms under Communication, and start from one of the templates.

Change any question you like. The preview shows how it looks on the phone.

Add a field, for example a signature, so every checklist is signed off.

Click Publish, and choose who should fill it in.

Check the summary and publish. Your team gets a notification right away.